Controlled Access to Confidential Data Is Crucial

Controlled access to data is crucial when your business is storing sensitive or proprietary information. Any company that has employees connected to the internet should have strong access control measures in place. Daniel Crowley, IBM’s X Force Red team head of research, explains that access control is a means to selectively restrict information to specific people and under specific conditions. There are two primary components, authorization and authentication.

Authentication is the process of ensuring that the person trying to connect to is who they claim to be. It also involves the verification of a password or other credentials that need to be provided before allowing access to any network, application or file.

Authorization is the process of granting access to certain areas based on functions in a company, such marketing, HR, engineering etc. The most effective and widely used way to limit access is through access control based on roles. This kind of access is governed by policies that specify the data required to perform specific business functions and assigns access rights to the appropriate roles.

If you have a standardized access control policy in place it is simpler to manage and monitor changes as they happen. It is essential that policies are clearly communicated to staff to encourage them to be cautious when handling sensitive information. There should be an established procedure for revoking access to employees who leave the company, change roles, or are dismissed.

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