Board portals, also referred to as board meeting software or board management software, enable directors and other leadership team members in all fields to securely collaborate on documents. They provide a single digital platform that eliminates redundancies and bottlenecks throughout the meeting process from planning to implementation and beyond. It’s crucial to understand how boards management systems function whether you’re looking to upgrade your system or invest in one for the very first time. This article will help you decide the features and functions your business requires to create an effective board portal that has an excellent ROI.
The central board book allows users to review and edit documents prior to meetings. The documents can be shared easily with other attendees on any device including tablets and mobile phones. This is a way to eliminate the use of email attachments as well as shared drives that are vulnerable to security breaches.
Additionally, the ‘anytime and anyplace’ feature allows directors to access and carry out their duties even when offline. This allows them to continue to be productive and focus their energy on strategic thinking and deliberations, and away from the day-to-day administrative tasks of managing the business.
Security is also a top concern for the majority of board portals. They employ strong encryption methods, and multi-factor authentication, to ensure that only authorized users are able to access sensitive data. Some have also physical data centres that are managed by security personnel, as well as a sophisticated disaster recovery systems to safeguard the confidential information of their customers.